Council to consider future road projects

By Melanie Yingst -

TROY — Troy City Council will review two road improvement projects and their respective grant applications and several other items of business at its regular meeting at 7 p.m. today at City Hall.

On July 14, members of the streets and sidewalks committee recommended move forward with both McKaig Road Improvement Phase III project agreement (R-36-2015) and North Market Street Improvement Phase II grant application(R-37-2015) plans.

The city of Troy’s grant application was approved for the McKaig Road Phase III project, which will include road and utility improvements from Madison Street to the alley west of Lake Street. The Ohio Public Works Commission (OPWC) grant is not to exceed $525,000. The 2014 pre-design construction estimate is $1,091,940. The design of the project is expected to be completed this year and for construction to begin in 2016.

City of Troy Engineer Jillian Rhoades said the OPWC grant process follows a 50/50 match of funds for projects like McKaig Road and North Market Street.

The streets and sidewalks committee also recommended to move forward with the OPWC grant application for North Market Street Improvement Project Phase II. The area of work includes the area of North Market Street between Foss Way and Stonyridge Avenue where the recent Troy-Urbana Road, North Market Street intersection project ends. The project scope would include roadway reconstruction/paving, sidewalk/curb/gutter, and storm sewers. Also, as the roadway is rebuilt, any deteriorated sanitary or water systems in the project area will be replaced as needed.

The OPWC grant application would be in an amount up to $525,000. The predesign project estimate is $1,066,020.If the project is approved for funding, the schedule would be for the design to be included in the 2016 budget, and the design would include a pre-construction estimate. Construction bidding would be at the end of 2016 with most of the construction in 2017. The resolution is considered an emergency due to the grant application deadline.

Council member Alan Clark asked if the Heywood Elementary School would be affected with the McKaig Road Phase III work. Rhoades said the project’s traffic plan has not been completed yet, but the engineering office would take the school schedule and traffic into consideration.

“I anticipate the majority of the work would happen during the summer and then we would have it open for school traffic,” Rhoades said.

Also on the agenda, an executive session to consider the purchase or sale of property for public purpose and reviewing negotiations with public employees.

Other items on council’s agenda:

O-20-2015 Declare some vehicles and equipment as surplus and authorize sale of items

The following is a list of items and vehicles the city of Troy has deemed surplus: 2000 Dodge Intrepid; 2003 Hyundai Interceptor (parking control cart); 2011 Ford Crown Victoria; 1993 Ford F-150 Truck; 1999 Chevy Suburban; 2010 Ford Crown Victoria; 2010 Ford Crown Victoria; 1998 Leaf Vac Collection System; 2006 Leaf Voe; 2015 12 buoys.

O-21-21015 Approval of Trader Annexation as approved by Miami County for 34.469 acres of Staunton Twp.

Council will consider the annexation of 34.469 acres in Staunton Township to the City of Troy. This land is owned by Harold E. Trader, and is located north of Troy-Urbana Road and east of Deweese Road. The county approved the annexation on April 14. Based on the schedule prescribed by state law, council now makes a final determination on whether to accept the annexation. If the land is annexed to the City, it would retain the current Miami County agricultural zoning and would have to be rezoned to city zoning before it could be developed. No indication has been provided by the owner as to a proposed future use for the land or a time frame for development. The land is located in the Miami East Local School district.

R-34-2015 Agreement with Agri-Sludge Inc. for biosolids management, $645,500 limit first year

Council will consider a 10-year professional services agreement with Agri-Sludge of Shreve, Ohio, for the Biosolids Management Program for the Waste Water Treatment Plant (WWTP). The current multi-year agreement for biosolids management (sludge management) for the City’s WNTP will expire at the end of September. This is a process that dewaters the waste and renders it suitable for disposal at an off-site landfill. With the current agreement expiring, staff requested proposals from companies that provide this professional service. From the review of proposals submitted, staff has recommended that Agri-Sludge Inc. be selected. The pricing structure of Agri-Sludge Inc. is less than the expiring agreement with a different vendor, and does not include a fuel surcharge until fuel prices exceed $4 per gallon. The cost of this agreement would be not to exceed $645,500 for the first 12 months of the agreement, with following contract years adjusted as set forth in the indexes within the agreement. Staff estimates a savings of approximately $17,000 the first year of the agreement, and a savings of approximately $190,000 over the 10 years of the agreement, when compared to the expiring agreement. The agreement includes two five-year renewal options. Committee members were advised that Agri-Sludge, Inc. has a good reputation for this type of service from other municipal customers. The agreement will include the replacement of the existing belt press at the WWTP at the cost of the vendor.

R-35-2015 Cost-sharing agreement regarding discharging into the Lower Great Miami River sub-basin

Council will consider if Troy should be a party to a Joint Cost-Sharing Agreement between owners of publicly owned treatment works (POTWs) discharging into the Lower Great Miami River (LGMR) Sub-Basin. In a collaborative effort with the Miami Conservancy District (MCD), a number of POTWs have agreed to work together to develop the LGMR Nutrient Assessment and Integrated Management Plan. In response to issues related to Phosphorous and the related algae blooms at Grand Lake St. Marys and other locations, the OEPA has begun to issue Phosphorous limits on treatment facilities in the region even though they represent a small portion of the overall flow stream in the river. In an attempt to assist the OEPA in making fact based decisions, the MCD has taken the lead in hiring a qualified consultant to study the true effects of phosphorous on the Great Miami River Basin to determine the actual water quality impact by treatment plants and non-point sources. The study and required water sampling is estimated to cost $500,000. Sharing the cost of this agreement proportionately with about 15 public agencies results in Troy’s share of the cost being 4 percent, with a maximum expenditure of $25,000. It is hoped that the EPA will recognize not only the fact that a number of POTWs have come together to address concerns with stricter limits being imposed, but will also recognize the validity of this study. It is anticipated that the $25,000 maximum expenditure can be encumbered from the existing Sewer Fund balance. However, if necessary, the expenditure could be included in a year-end reappropriation.

R-38-2105 Agreement with Hazen & Sawyer DPC, design screw pumps for the Waste Water Treatment Plant for $160,000.

Council will consider recommending authorization of an agreement with Hazen and Sawyer, D.P.C. of Cincinnati, Ohio, for professional design services and construction management services for the replacement of four screw pumps at the Waste Water Treatment Plant. The Waste Water Treatment Plant operation includes eight screw pumps. Funds were budgeted for professional services related to replacing four of the screw pumps. These four need to be considered for replacement based on age and the maintenance being required. It is expected that the other four may need to be replaced within the next five years. We were advised that City staff has recommended that the professional engineering firm of Hazen and Sawyer, D.P.C. be authorized to perform this work. The cost provided by Hazen and Sawyer would not exceed $160,000 for services including the actual design of the replacement of four screw pumps, preparation of plans and specifications, providing a cost estimate for bidding, and the technical construction management services for the construction phase once a contract has been awarded. The budgeted amount was not anticipated to cover the construction management services, but those services are also included in the $160,000. Construction of this project would not be scheduled until late 2016.

For more information, visit

By Melanie Yingst